Position: Secretary

Date: 30/01/2019 E.C

HE/ EXL /0733/19

Vacancy Announcement

Position: Secretary

Hayle Engineering is looking to hire a qualified, motivated, and well-organized Secretary who will be responsible for preparing professional correspondence, handling customer phone calls, and providing administrative support to ensure the smooth operation of daily office activities.

Qualification

• Diploma or BSc Degree in Secretarial Science, Office Management, Business Administration, or a related field.
• Minimum 1–4 years of relevant work experience.
• Experience in office administration, document preparation, and customer service is an advantage.

Key Responsibilities

Administrative Responsibilities

• Receive, answer, and respond to incoming customer phone calls in a timely and professional manner.
• Prepare, draft, format, and maintain official letters, reports, memos, and other company documents.
• Direct customer inquiries and phone calls to the appropriate departments or personnel.
• Receive, send, and manage official emails and other correspondence.
• Maintain proper filing systems and organize company documents and records.
• Schedule appointments, meetings, and other official activities.
• Welcome visitors and provide professional assistance to customers and business partners.
• Maintain accurate records of incoming and outgoing letters and other official documents.
• Assist management with daily administrative tasks and other duties as assigned.
• Handle confidential company information with discretion and professionalism.

Required Skills

• Excellent written and verbal communication skills.
• Good letter-writing, typing, and document preparation skills.
• Proficiency in Microsoft Word, Excel, and other relevant office applications.
• Good telephone etiquette and customer service skills.
• Strong organizational and time-management skills.
• Ability to manage incoming calls, correspondence, and multiple administrative tasks.
• Good interpersonal and problem-solving skills.
• Ability to maintain accurate records and manage office files efficiently.

Ideal Competencies

• Professional attitude and strong communication abilities.
• Attention to detail and accuracy in preparing official documents.
• Ability to communicate effectively with customers, employees, and management.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Trustworthiness and the ability to maintain confidentiality.
• Self-motivated, responsible, punctual, and service-oriented.

Within 5 Days, Interested Applicants Can Submit Credentials in-Person and or by E-mail on the address below.

Address: Ethiopia, Addis Ababa, Kality, 700 meters behind Cheralia factory
Telephone: +251114626173, +251118589954, +25110626155

 Email: humanresource@hayleengineering.com

 Google Maps location: https://goo.gl/maps/yeaqMorsy6sYYTks7